📄 Document inventory
List the documents received and indicate missing or unreadable items.
Measure 4.03 · assisted preparation
Legal File 4.03: Assisted Pre-processing of Simple Cases
Preparing a file faster never authorises a machine to close the courthouse door.
What is assisted case pre-processing?
In this dossier, pre-processing means the material and procedural preparation of a case before substantive examination: identifying documents, checking whether required items are present, detecting deadlines, classifying files and flagging anomalies.
It must never become an automated decision on admissibility, legal merit or the outcome of the dispute. The system may prepare work; it may not close the courthouse door.
Tasks that may be assisted
🗂️ Classification
Suggest categories while preserving the original file and allowing correction.
⏱️ Deadline alerts
Flag a possible procedural deadline without replacing the registry’s legal verification.
🔎 Duplicate detection
Identify apparent duplicates or inconsistent metadata for human review.
📝 Draft summaries
Produce a working summary that remains traceable to the source documents.
🚩 Anomaly flagging
Raise a question without automatically producing an adverse consequence.
Three red lines
The system must not declare a claim inadmissible or time-barred on its own.
Original documents, metadata and chronology must remain intact and accessible.
Every extracted fact must be capable of being checked against the original material.
Minimum acceptance tests
| Test | Required result |
|---|---|
| Completeness | The tool does not silently omit a document or procedural event. |
| Traceability | Each flag or summary element links back to its source. |
| False positives | The rate is measured and remains below a published threshold. |
| False negatives | Missed anomalies are measured by representative sampling. |
| Human control | A competent user can correct, reject and document the output. |
| Degraded mode | The registry can continue working when the system is unavailable. |
Legal classification. A tool limited to administrative preparation may not carry the same legal classification as a system that influences legal interpretation or an individual decision. Classification must therefore be based on the actual intended purpose and use, not on the supplier’s marketing label.